Reliance Pacific Berhad - Annual Report 2016 - page 11

Annual Report 2016
10
Reliance Pacific Berhad • 244521 A
Board Charter
The Board Charter is available in the Company’s website.
It serves to ensure that all Board members acting on the Group’s behalf are aware of their expanding
roles and responsibilities. It sets out the duties and responsibilities to be discharged by the Board
members collectively and individually. It shall be reviewed and updated from time to time to reflect
changes to the amendments of relevant rules and regulations.
Board Meetings
The Board normally has five (5) scheduled meetings annually with additional meetings convened as
and when necessary. At such scheduled meetings the Board deliberates and gives approval to quarterly
financial reports, audited accounts, recurrent related party transactions and other material agreements
prior to announcement to Bursa Malaysia. During meetings the Board is also briefed on business
performance and financial aspects of the Group.
During the financial year ended 31 March 2016, nine (9) Board meetings were held. Details of the
attendance of the Directors at Board meetings held during the financial year ended 31 March 2016 are
detailed below.
Director
Attendance
Tan Sri Dato’ Sri Dr. Samsudin Bin Hitam
9/9
Datin Irene Tan
9/9
See Ah Sing
9/9
Tan Sin Chong
9/9
Abdul Aziz Bin Abdul Wahab (Resigned on 3/12/2015)
7/8
Amirul Azhar Bin Baharom (Appointed on 16/12/2015)
1/1
Onn Kien Hoe (Appointed on 1/6/2016)
0/0
Supply of information
The Board is provided in advance with a yearly scheduled timetable which includes all board meetings,
audit committee meetings and other relevant meetings. This is to ensure timely and adequate
information are circulated prior to the meetings.
Each Board member is supplied in advance with an agenda, written reports which include minutes of
previous meetings, financial reports and other reports relevant to the meeting, to allow the directors
sufficient time to review and to deliberate at the board meetings and to facilitate informed decision
making by the directors. Management representatives are also present to provide additional insight on
matters to be discussed during the Board meetings.
The Board members are also provided with the relevant facts, analysis and recommendations on any
new corporate proposals. Advisers and professionals such as merchant bankers and solicitors may be
invited to attend the Board meetings at which such proposals are deliberated to provide the Board with
their explanations and advice and to clarify any issues raised.
All directors have access to the Group’s information through the management team and the services
of the qualified Company Secretary, who provide the Board with any updates to the statutory and
regulatory requirements and any other matters related to the affairs of the Group.
The Board may take independent professional advice in furtherance of their duties, whenever necessary
and under appropriate circumstances.
Board’s Appointment
The appointment of any additional directors is made as and when it is deemed necessary by the Board
of Directors with due consideration given to a good mix of knowledge, skills, experience and time
commitment required for the Board to discharge its duties effectively.
Any proposal to appoint new directors will be evaluated by the Nomination Committee members for
recommendation to the Board.
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